Manage presentations

Efficient presentation management

No more juggling folders and updates, just the latest presentations in the right place at all times. A user-friendly upload portal makes it possible to collect presentations in advance and manage them centrally, helping the programme run smoothly.

Support for ePosters

With ePosters, participants can view interactive, high-resolution presentations. This supports knowledge sharing and adds an additional format for presenting content alongside plenary sessions and break-outs.

Presentations always work

A Presentation Management System helps prevent speakers from submitting presentations in software formats that are not supported on-site. This reduces the risk of technical issues just before or during a session.

Speaker upload and last-minute changes

An upload portal enables speakers to submit presentations in advance with ease. Through a speaker room, last-minute updates can be processed so the most current version is available when the session starts.

Display according to schedule, for live and online audiences

Each presentation is then shown exactly according to the schedule. This creates a complete solution to keep conferences running smoothly, for both on-site attendees and online participants.

Key considerations for selection and set-up

For a solution that runs smoothly in practice, these are the main high-level principles:

• Speaker process: submission moments, formats and a clear workflow for changes

• Scheduling and show control: how sessions start, who operates, and how timing is safeguarded

• Content consistency: templates and visual identity (where relevant) for a recognisable look and feel

• Continuity: agreements on support during peak moments (speaker changeovers, last-minute uploads)

Why Heuvelman

The difference lies in practical execution around the programme: a workable upload and management flow, support for last-minute changes, and a setup aligned with show control and scheduling. This results in a presentation system that does not only “work technically”, but actively contributes to predictable session starts and a smooth conference flow.

Advice on presentation management

A Presentation Management System helps manage presentations and ePosters centrally and play them according to schedule. Heuvelman Sound & Vision advises on a setup that fits the scale of the conference, the speaker process and the desired level of on-site support during the event.

Get in touch to schedule an advisory conversation about presentation management.