Hybride meetings

Ready for the Future of Meetings?

Meeting rooms are no longer used solely for physical gatherings—they’ve become an essential part of the new way of meeting. The combination of online and in-person participation is known as hybrid meetings.

Hybrid meetings are the ideal solution when some employees work from home but still want or need to attend important meetings. Those physically present gather in a meeting room equipped for hybrid conferencing. Using audio and video equipment, they connect with remote participants joining the meeting online.

What Do You Need for a Hybrid Meeting?

A meeting room suitable for hybrid gatherings must be equipped with audio and video technology that allows both in-person and online participants to communicate easily and with high quality.

• To ensure that all physical participants are clearly visible to online attendees, the room needs a high-quality camera. The camera’s viewing angle must be wide enough to capture everyone in the room.

• In addition to excellent video quality, clear audio is vital for speech intelligibility. The room’s acoustics and the number of participants determine the most suitable microphone—whether placed on the table or installed on/in the ceiling.

• The display screen must also be large enough so that online participants are clearly visible to those physically present.
• To ensure crystal-clear audio in the room, it is important to install multiple (ceiling or built-in) speakers. This allows even sound coverage throughout the room without requiring high volume levels.
• For online participants, it’s crucial that they have all the tools needed to join and participate effectively. A well-functioning and secure laptop with a microphone, webcam, and possibly a headset is essential.

Hybrid Meeting Solutions

Heuvelman equips meeting rooms for hybrid meetings using communication products from Logitech, combined with Samsung displays.

Since no two meeting rooms are the same, Heuvelman offers a range of solutions to transform any space into a productive environment:

Small Solution – For up to 6 Participants

The digital meeting room combines Samsung’s powerful display technology with Logitech’s video conferencing solutions to create more accessible meetings and smarter collaboration.

This setup includes a Samsung 55-inch LFD monitor mounted on the wall. The Logitech Rally Bar Mini is an all-in-one video conferencing unit with exceptional 4K UHD video quality, integrated WiFi, and Bluetooth. Paired with the Logitech Tap control unit, the system is easy to operate and install, enabling conference calls anytime, anywhere.

Medium Solution – For up to 14 Participants

This room is equipped with a larger Samsung 65-inch LFD monitor. The Logitech Rally Bar is a powerful all-in-one video conferencing unit with superior 4K UHD video and excellent audio quality. It has all the features of the Rally Bar Mini—only better. With the Logitech Tap control unit, the entire system is user-friendly and intuitive, creating a seamless audiovisual meeting experience.

Samsung and Logitech’s solutions deliver razor-sharp video, vivid colors, and outstanding optical precision up to 4K resolution. With RightSound™ technology, background noise and other voices are suppressed. The beamforming microphone captures speech clearly and automatically balances loud and soft voices.

Large Solution – For up to 20 Participants

The largest meeting room features a Samsung 75-inch LFD monitor. The powerful Logitech Rally Plus is a premium Ultra HD video conferencing system with stereo sound and RightSense™ technology. It automatically detects and focuses on participants and offers studio-quality audio. The system can be expanded with 5 additional mic pods, supporting up to 45 participants in one room.

Logitech offers the perfect video conferencing solution for any space—from small huddle rooms to executive boardrooms. These solutions are user-friendly, IT-friendly, and feature excellent cable management. Logitech Tap allows participants to join meetings with one touch, thanks to calendar integration, and share content instantly.

Ready for the New Way of Meeting?

Ensure top-tier audiovisual support for your meetings and presentations. With Heuvelman’s expertise, your meeting rooms, boardrooms, and conference spaces will feature the latest and most modern facilities. Heuvelman is happy to assist and advise you.

Benefits of Hybrid Meetings

Many employees and employers have grown accustomed to working from home. At the same time, many employees also prefer working in the office due to the need for human interaction. Hybrid working and hybrid meetings offer a flexible, professional solution that meets everyone's needs.

Hybrid meetings significantly reduce costs associated with airfare, travel time, and traffic congestion. In today’s world, hopping on a plane for a meeting is no longer a given. Hybrid meetings are also a sustainable solution. For those who don’t need to travel unsustainably just to attend a meeting in person, hybrid meetings are the ideal alternative.

Finally, hybrid meetings offer far greater reach. Because the meeting also takes place online, it can be broadcast live—allowing anyone to attend, if desired.

Hybrid meetings are here to stay. They are the future.